Vendors

Vendor Contact Person

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Vendor Agreement

I, the duly authorized representative of the organization named above, on behalf of said organization, subscribe and agree to all the terms, conditions, authorizations, and covenants contained in the following Agreement for Vendor Sales Space; and the accompanying Vendor Space Agreement Rules and Regulations.
Please read the following and check agree below.

2011 US SYSTEMIC CONSTELLATIONS CONFERENCE
VENDOR RULES AND REGULATIONS

1. VENDOR SALES LOCATION: Westin San Francisco Airport
One Old Bayshore Highway, Millbrae, CA, 94030, Phone: (650) 692-3500
2. VENDOR REGISTRATION: All persons representing the Vendor MUST be named above and receive a vendor badge. Vendor Sales fee does not include admission to any Conference programs or meals. Vendors may register for the Conference at a reduced rate. All Vendor personnel must check in/register at conference registration with Vendor coordinator, upon arrival, before Vendor set-up.
3. INSTALLATION: Only designated Vendor personnel will be allowed access to the Vendor Sales space during installation hours. All Vendor Sales spaces must be ready for inspection by 7:30 p.m. on Thursday, October 27, 2011.
4. VENDOR SALES HOURS:
Thursday, October 27
Set up . . . . . . . . . . . . . . . . . . . . . . . . . . . .5:30 pm – 7:30 pm
Sales Hours . . . . . . . . . . . . . . . . . . . . . 6:30 pm – 8:00 pm
Friday, October 28
Sales Hours . . . . . . . . . . . . . . . . . . . . . . . 8:00 am – 9:00 am
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11:45 am – 1:30 pm
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6: pm – 8:00 pm
Saturday, October 29
Sales Hours . . . . . . . . . . . . . . . . . . . . . . . 8:00 am – 9:00 am
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11:45 am – 1:30 pm
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6: pm – 8:00 pm
Sunday, October 30
Sales Hours . . . . . . . . . . . . . . . . . . . . . . . 8:00 am – 9:00 am
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11:45 am – 3:30 pm
Dismantle . . . . . . . . . . . . . . . . . . . . . . . . 3:30 pm – 6:00 pm
Changes in these hours remain at the discretion of the Conference staff. Vendors may remain open for sales during Conference program hours with the understanding that their sales activities may not be disruptive to the Conference presenters or attendees.
5. REMOVAL: Dismantling of Vendor Sales spaces may not begin until Sunday, October 30, 2011 at 3:30 p.m. Materials not removed by Sunday, October 30, 2011 at 7:00 will be removed and stored at the Vendor’s expense.
6. VENDOR SALES LIMITATIONS: Vendors shall display professional products that are in character with conference mission of supporting collective healing and professional growth. Character of the Vendor Sales is subject to the approval the Conference staff.
No consumable foods of any kind may be sold. The Conference staff reserves the right, in its sole discretion, to refuse any application based upon the product or service. Further, the Conference staff also reserves the right to require the Vendor to remove any product which the Conference staff, in its sole discretion, determines is not suitable.
7. SUBLETTING OF SPACE: Vendors may not assign, sublet, or share Vendor space without the expressed written consent of Conference staff.
8. INBOUND SHIPPING INSTRUCTIONS: Shipments will be accepted beginning October 23, 2011 at:
Westin San Francisco Airport
1 Old Bayshore Highway
Millbrae, CA, 94030
Phone: (650) 692-3500
All fees associated with shipment of Vendor Sales materials are the responsibility of the Vendor. No COD shipments will be accepted. The Westin San Francisco Airport will charge fees for all shipments accepted and stored. See Addendum A: Shipping Information for instructions and fee schedule. The US Systemic Constellations Conference and the Westin San Francisco Airport will not accept responsibility for damaged materials.
9. RETURN SHIPPING INSTRUCTIONS: Vendor is responsible for making return shipping and payment arrangements with the shipper of their choice. Vendor must call for their own pick-up. Boxes must be properly stored, sealed, have shipping labels affixed and bills of lading for shipments correctly completed before departing the Vendor Sales area. No COD shipments will be accepted by shippers. Vendors who do not comply with these instructions will be charged additional handling fees. See Addendum A: Shipping Information for instructions and fee schedule. The US Systemic Constellations Conference and the Westin San Francisco Airport are not responsible for improperly labeled or improperly packaged Vendor Sales materials or shipments for which the Vendor has not secured appropriate advance return shipping arrangements.
10. CARE OF VENDOR SALES SPACE: Vendors are, at their own expense, responsible for keeping their Vendor Sales space clean and in neat order. The Westin San Francisco Airport will provide cleaning of the aisles and walkways.
11. ADMITTANCE TO CONFERENCE: Admittance past the registration area is open only to persons wearing registration badges. Vendors will not be permitted into meeting rooms or Conference programs without a Conference registration pass.
12. OVER-THE-COUNTER SALES: Over-the-counter sales ARE permitted by Vendors at the US Systemic Constellations Conference. Vendors shall be solely responsible for having a seller’s permit and for the collection and remittance to the California Department of Revenue for any state sales or use tax due and owing on the sale of their products or services.
13. SIZE OF VENDOR SALES/SPECIAL EFFECTS AND DEVICES: All Vendor activities and demonstrations must be kept within the bounds of the contracted Vendor Sales space and may not infringe on the aisle space. Vendor displays may not exceed 7 feet in height. Due the confined space and proximity to meeting rooms and dining areas audio effects, visual effects, and mechanical or electronic attention-attracting devices are not permitted. Vendors are not to create conditions that are objectionable to neighboring Vendors or Conference attendees.
14. SECURITY: Vendors should not leave valuables unattended. A locked and secured room is available for overnight storage. The US Systemic Constellations Conference and the Westin San Francisco Airport will not assume responsibility for lost, stolen, and/or damaged Vendor materials.
15. VENDOR’S WARRANTIES: Vendor represents that its use or sale of goods at the US Systemic Constellations Conference will not infringe upon or conflict with the rights held by any third party under any patent, trademark, copyright, trade secret, or proprietary right. Vendor warrants that it accepts the Vendor Sales space provided hereunder upon its own investigation and that the Vendor has not relied on any representation made by Conference staff or any of its agents or employees in making its decision to enter into this contract.
16. LIMITS OF LIABILITY: The US Systemic Constellations Conference and the Westin San Francisco Airport shall not be responsible for damage to materials that have been delivered to the Westin San Francisco Airport and placed in storage, held in the Vendor Sales space, or held in storage prior to being collected from the Vendor Sales space at close of the Conference. Vendors are responsible for obtaining insurance on their own Vendor Sales materials, at their own expense, and are solely responsible for making sure that their materials are properly insured against fire, theft, and all hazards while in transit to and from the Conference, and for the duration of the Conference.
17. LIABILITY, HOLD HARMLESS, AND INDEMNITY BY VENDOR: As partial consideration for granting of space to the undersigned Vendor, said Vendor assumes entire responsibility and hereby agrees to protect, indemnify, defend, and hold harmless the US Systemic Constellations Conference and the Westin San Francisco Airport, and their employees and agents against all claims, losses, and damages to person or property, governmental charges or fines, and legal fees arising out of any use of the Conference premises or part thereof by the Vendor. Further, Vendor agrees to protect, save, and hold harmless The US Systemic Constellations Conference and the Westin San Francisco Airport from any damages or charges imposed for violation of any law or ordinance whether occasioned by the negligence, inadvertence, or intentional actions of Vendor, its agents or employees, or those holding under the Vendor.
18. FORCE MAJEURE: Neither party shall be liable for defaults or delays due to acts of God or the public enemy, acts or demands of any government or governmental agency, strikes, fires, flood accidents, or other unforeseeable negligence. Each party shall notify the other of the cause of such delay immediately after the beginning thereof.
19. SUBSEQUENT WAIVER: A waiver of any provision by the US Systemic Constellations Conference under this contract shall not be deemed a subsequent waiver of that same provision or of any other provision.
20. NOTICES: All notices required to be in writing hereunder shall be deemed served on the receiving party when personally served or deposited into the U.S. Mail or sent via e-mail.
21. RELEASE: The Vendor, in partial consideration of being allowed to participate in the 2011 US Systemic Constellations Conference, does hereby release and forever discharge the US Systemic Constellations Conference, its employees, agents, successors, and assigns and the Westin San Francisco Airport and its agents, employees, successors, and assigns from any claims or causes of action which the Vendor may now have or which may subsequently accrue to the Vendor by reason of any matter connected with the Vendor’s participation in the 2011 US Systemic Constellations Conference.
22. GENERAL: All issues not addressed by these regulations are subject to the decision of the Conference staff. These regulations may be amended at any time by the Conference staff and all such amendments will be equally binding to all parties. The 2011 US Systemic Constellations Conference will provide written notification of any amendments or additions to all Vendors affected by them.
23. VIOLATIONS: Violations of these regulations on the part of the Vendors, their employees or agents, shall annul the right to occupy space and such Vendor will forfeit to the 2011 US Systemic Constellations Conference all monies that may have been paid.
For such violations, the 2011 US Systemic Constellations Conference has the right to terminate the right of the Vendor to occupy space and remove all persons and goods at the Vendor’s expense and risk. The Vendor shall pay all of such expense and damages that the 2011 US Systemic Constellations Conference may incur and forfeit all monies paid or due the 2011 US Systemic Constellations Conference on account thereof. Vendor expressly waives the service of written notice to re-enter and terminate.
24. PAYMENT: Payments will be made to the 2011 US Systemic Constellations Conference. All balances are due and must be paid in full to reserve a Vendor Sales space at the Conference.
24. PHOTOGRAPHY: Vendor gives permission to the 2011 US Systemic Constellations Conference to use photography from this conference to help promote future conferences through advertising, marketing, or any promotional collateral, print or web-based.
25. CANCELLATION POLICY: All cancellation notices must be made in writing. The payments for the Vendor Sales space and advertisement in the Knowing Field Journal are non-refundable. Payment for Conference registration is refundable, less a $50 fee, until September 13, 2011. After that date the Conference registration fee is not refundable, but maybe transferred to another person.
26. FINAL AGREEMENT: This agreement, together with any attachments hereto, is intended by both parties to be a final expression of their understanding and as a complete exclusive statement of the terms thereof. It can only be modified in writing and signed by both parties.